Expensify alternatives
At a 10-person team, Expensify costs $50 a month. 2 spend management tools cost less, from $0 (Brex). The closest match, Brex, covers 79% of what Expensify does. Each one shows how much of it it covers, capability by capability, next to the price.
What Expensify does
Core: Receipt capture & OCR, Expense reimbursement, Approval chains & policy rules (partly), Accounting software sync.
Important: Company cards, Bank & card feeds (partly), Card limits & budgets (partly), Mileage tracking (partly), AI transaction coding, Card cashback & rewards (partly).
Also has: Bills & accounts payable (partly), Business travel booking (partly).
Alternatives to Expensify at a 10-person team, best match first
- Brex: free Free Essentials plan; bill-pay fees unverified (Essentials (free) for 10 users). It covers 79% of Expensify; missing or partial: Receipt capture & OCR (partly), Bank & card feeds, Mileage tracking. Free plan: Essentials is $0 per user/month with approval chains and receipts; no seat cap is stated..
- Ramp: free Plus adds a team-size platform fee (not published) (Free plan ($0/user/mo; approvals included; no seat cap stated)). It covers 79% of Expensify; missing or partial: Receipt capture & OCR (partly), Bank & card feeds, Mileage tracking. Free plan: Free plan at $0/user/mo: unlimited cards, configurable approval workflows, QuickBooks Online and Xero sync, and bill pay with no monthly software fee.. Last price hike: Jul 2026.
- BILL Spend & Expense: custom pricing (Paid Spend & Expense plan (quote-based); free-plan approvals not confirmed). It covers 48% of Expensify; missing or partial: Receipt capture & OCR (partly), Expense reimbursement (partly), Approval chains & policy rules, Accounting software sync (partly), Bank & card feeds. Free plan: $0 per user per month: as many cards as needed, AI receipt capture, mobile app, reimbursements; approvals not listed..
- BILL Accounts Payable: not offered (n/a at team10 (bill pay only, not offered); bills20 uses the Team plan). It covers 31% of Expensify; missing or partial: Receipt capture & OCR, Expense reimbursement, Company cards, Bank & card feeds, Card limits & budgets. Free plan: none.
Other kinds of products that cover part of Expensify
- Xero (Accounting): covers 69% of Expensify; missing or partial: Expense reimbursement (partly), Accounting software sync (partly), Company cards, Card cashback & rewards, Business travel booking
- QuickBooks Online (Accounting): covers 46% of Expensify; missing or partial: Expense reimbursement (partly), Approval chains & policy rules, Accounting software sync (partly), Company cards (partly), Card limits & budgets
- FreshBooks (Accounting): covers 33% of Expensify; missing or partial: Expense reimbursement, Approval chains & policy rules, Accounting software sync (partly), Company cards, Card limits & budgets
Prices at every size
- Expensify: a 10-person team $50/mo, a solo user with 50 receipts a month free, 20 vendor bills a month no public price (Billing period not labelled; treated as monthly)
- Brex: a 10-person team free, a solo user with 50 receipts a month free, 20 vendor bills a month no public price (Free Essentials plan; bill-pay fees unverified)
- Ramp: a 10-person team free, a solo user with 50 receipts a month free, 20 vendor bills a month $11.80/mo (Plus adds a team-size platform fee (not published))
- BILL Spend & Expense: a 10-person team custom pricing, a solo user with 50 receipts a month free, 20 vendor bills a month not offered (Free plan; paid tiers quote-based)
- BILL Accounts Payable: a 10-person team not offered, a solo user with 50 receipts a month not offered, 20 vendor bills a month $141.80/mo (Team plan, 2 users + 20 ACH at $0.59)
Prices are the software subscription in USD per month on monthly billing (annual-only plans divided by 12) for each scenario. Company cards are usually free, so interchange, cashback, FX and card-payment fees are left out; per-payment ACH fees do count in the bill-pay scenario.
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