Smartsheet alternatives
Smartsheet is already the cheapest online database we track at a 10-person team ($120/mo). Here's how the other 2 compare. The closest match, monday.com, covers 94% of what Smartsheet does. Each one shows how much of it it covers, capability by capability, next to the price.
What Smartsheet does
Core: Task & project tracking, Gantt and dependencies, Custom fields and workflows, Free-form spreadsheet (partly).
Important: List, board & calendar views, No-code automations, Forms that create records, Portfolios and reporting, Workload & capacity planning, AI assistant and agents, Integrations and API, Formulas & computed fields (partly), Built-in automations, Granular permissions (partly), API & webhooks, External data sync & connectors (partly), Charts & reporting, AI features, Native mobile apps, Security & compliance (partly).
Also has: Agile sprints and backlogs (partly), Code repository integration (partly), Project time tracking (partly), Client and guest access, Docs alongside work (partly), Built-in team chat (partly), Proofing & approvals, Native mobile apps, SSO and compliance (partly), Relational tables & linked records (partly), Internal app builder (partly), External portals on data (partly).
Alternatives to Smartsheet at a 10-person team, best match first
- Airtable: $240/mo Per user; monthly billing (annual is $20 and $45) (Team plan, 10 seats, monthly billing ($24/user)). It covers 91% of Smartsheet; missing or partial: Gantt and dependencies (partly), Portfolios and reporting (partly), Workload & capacity planning (partly), Built-in team chat, Proofing & approvals (partly). Free plan: Free plan: unlimited bases, 1,000 records and 1GB of attachments per base, public forms..
- SmartSuite: $360/mo Monthly billing; annual would be $320 for 10 seats (Professional plan, 10 editors, monthly billing). It covers 79% of Smartsheet; missing or partial: Gantt and dependencies (partly), Forms that create records (partly), Portfolios and reporting (partly), Workload & capacity planning (partly), AI assistant and agents (partly). Free plan: none.
Other kinds of products that cover part of Smartsheet
- monday.com (Project management): covers 94% of Smartsheet; missing or partial: Forms that create records (partly), AI features (partly)
- Coda (Docs & wikis): covers 86% of Smartsheet; missing or partial: Task & project tracking (partly), Forms that create records (partly), API & webhooks (partly), Charts & reporting (partly)
- Coefficient (Marketing reporting): covers 50% of Smartsheet; missing or partial: Task & project tracking, List, board & calendar views, Forms that create records, Built-in automations (partly), API & webhooks
Prices at every size
- Smartsheet: a 10-person team $120/mo, 1 user $12/mo, a 10-person team with 100,000 records no public price (Row caps unverified; Business would be $240)
- Airtable: a 10-person team $240/mo, 1 user $24/mo, a 10-person team with 100,000 records $540/mo (Per user; monthly billing (annual is $20 and $45))
- SmartSuite: a 10-person team $360/mo, 1 user $180/mo, a 10-person team with 100,000 records no public price (Monthly billing; annual would be $320 for 10 seats)
Total USD per month on monthly billing (annual-only plans divided by 12) for the cheapest hosted plan that fits each scenario: 10 editors with a 20,000-record table, 1 user with a 10,000-record table, or 10 editors with a 100,000-record table. Free plans count as $0 only when their seat, record and storage limits cover the scenario; free self-hosted editions are not counted.
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Everything about Smartsheet's own prices and price hikes: Smartsheet.