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Notion alternatives

At a 10-person team, Notion costs $120 a month. 2 docs and wiki tools cost less, from $0 (Confluence). The closest match, Microsoft 365, covers 84% of what Notion does. Each one shows how much of it it covers, capability by capability, next to the price.

What Notion does

Core: Company knowledge grounding, Team workspace & sharing, Spaces and nested pages, AI answers from your docs, Databases inside docs, Rich notes & organization, Real-time collaboration, List, board & calendar views, Custom fields and workflows, Docs alongside work.

Important: Autonomous multi-step tasks, Deep research reports, Custom AI assistants, Schedules & event triggers, Multi-lab model choice, SSO & compliance, Real-time collaborative editor, Full-text search with filters (partly), Granular permissions and guests, AI writing assistant, Automations and AI agents, Native desktop and mobile apps, Integrations, API and import, Cross-platform sync & apps, Outliner & block references (partly), Tasks & calendar, Web clipper & quick capture (partly), Built-in AI over notes, Sharing & publishing, Plugins, API & integrations, Task & project tracking, Client and guest access, AI assistant and agents, Native mobile apps.

Also has: Docs, slides & sites output (partly), Prebuilt app integrations (partly), Custom tools & MCP (partly), Multi-agent orchestration (partly), Human approval steps (partly), AI long-term memory, Deploy via API & channels (partly), Mobile apps (partly), Agent templates & gallery, Version history and review (partly), Search across connected apps, Docs content analytics (partly), Knowledge in Slack, Teams and browser (partly), Public help center & docs, Whiteboard canvas (partly), Offline editing (partly), SSO and compliance, Backlinks & wiki links (partly), Daily notes & journaling (partly), In-person audio transcription, Gantt and dependencies (partly), Agile sprints and backlogs (partly), Code repository integration (partly), No-code automations (partly), Forms that create records, Portfolios and reporting (partly), Workload & capacity planning (partly), Built-in team chat (partly), Proofing & approvals (partly), Integrations and API (partly), SSO and compliance (partly).

Alternatives to Notion at a 10-person team, best match first

  • Confluence: free AI point assumes Rovo overage at $0.01 per credit (Free plan at 10 users for team10 (0); Standard monthly for team25 and the AI case). It covers 79% of Notion; missing or partial: AI answers from your docs (partly), Databases inside docs (partly), Native desktop and mobile apps (partly), Integrations, API and import (partly), Public help center & docs (partly). Free plan: Free forever for up to 10 users, with 2 GB file storage and no Rovo AI allowance..
  • Coda: $30/mo Pro, 2 Doc Makers, monthly billing (Pro). It covers 73% of Notion; missing or partial: Spaces and nested pages (partly), AI answers from your docs (partly), Automations and AI agents (partly), Native desktop and mobile apps (partly), Integrations, API and import (partly). Free plan: Free plan at $0 per PricingSaaS; its caps and storage were not verified..

Other kinds of products that cover part of Notion

  • Microsoft 365 (Business email & office suites): covers 84% of Notion; missing or partial: Spaces and nested pages (partly), AI answers from your docs (partly), Integrations, API and import (partly), Public help center & docs (partly), SSO and compliance (partly)
  • ClickUp (Project management): covers 82% of Notion; missing or partial: Spaces and nested pages (partly), AI answers from your docs (partly), Integrations, API and import (partly), Docs content analytics, Public help center & docs (partly)
  • Google Workspace (Business email & office suites): covers 66% of Notion; missing or partial: Spaces and nested pages (partly), AI answers from your docs (partly), Databases inside docs (partly), AI writing assistant (partly), Automations and AI agents (partly)
  • GitBook (Developer docs): covers 53% of Notion; missing or partial: Spaces and nested pages (partly), AI answers from your docs (partly), Databases inside docs (partly), Real-time collaborative editor (partly), Granular permissions and guests (partly)

Prices at every size

  • Notion: a 10-person team $120/mo, a 10-person team using AI answers $240/mo, a 25-person team $300/mo (Monthly billing; yearly is $10 per seat)
  • Confluence: a 10-person team free, a 10-person team using AI answers $89/mo, a 25-person team $178.75/mo (AI point assumes Rovo overage at $0.01 per credit)
  • Coda: a 10-person team $30/mo, a 10-person team using AI answers no public price, a 25-person team $75/mo (Pro, 2 Doc Makers, monthly billing)

Prices are total USD per month on monthly billing (annual-only plans divided by 12) for the cheapest plan that runs a team wiki: 10 or 25 members who can all create and edit pages, with 500 to 1,200 pages and 2 to 5 GB of attachments, and the same 10 people asking the built-in AI questions about their docs. A free plan counts as $0 only when it covers the team without member, page, block or storage caps.

Built a cheaper docs and wiki tool?

List it on PriceHiked for free as an alternative to Notion: Add your product. It's ranked by price at the same size; sponsored listings are labeled and never change the order.

Everything about Notion's own prices and price hikes: Notion.